Job Description
We are looking for an experienced PART TIME Executive Assistant to join our team in Hamilton, New Jersey. In this long-term contract role, you will support senior executives by ensuring seamless day-to-day operations and managing key administrative functions. This position requires exceptional organizational skills, proactive problem-solving, and the ability to work effectively in a fast-paced environment.
Responsibilities:
• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.
• Arrange complex travel plans, including flights, accommodations, and itineraries, while adhering to budget guidelines.
• Facilitate executive meetings by preparing agendas, taking detailed notes, and ensuring follow-up actions are completed.
• Build and manage relationships with vendors, ensuring efficient service delivery and contract compliance.
• Coordinate corporate events, including planning logistics, managing budgets, and overseeing event execution.
• Handle database administration tasks, maintaining accurate and up-to-date records.
• Act as a liaison between executives and internal teams, ensuring effective communication and collaboration.
• Monitor and prioritize incoming communications, such as emails and phone calls, to address urgent matters promptly.
• Prepare reports, presentations, and other documents as requested by executives.
• Ensure confidentiality and security of sensitive information at all times.
• Proven experience as an Executive Assistant or in a similar administrative role.